University Fee Policies

AMISUN UNIVERSITY FEE POLICIES

Policy Number: ACFD2021
Issued: October 26, 2020
Responsible Executive: Vice President and Chief Financial Officer
Responsible Office: University Accounting and Bursar Office (UABO)

POLICY STATEMENT

The enrollment of students and assessment, payment and collection of fees and charges will be handled consistent with policies, procedures and guidelines of the University. All fees, charges, and deposits assessed and collected by or for the American Islamic University require formal approval by the President of the University or the Executive Vice President and Chief Financial Officer.

In accordance with University policies, the university will provide a process through which any student may appeal the application of any fee or charge or the calculation or denial of a refund.

TABLE OF CONTENTS

  1. Procedures Overview
  2. Establishing University Fees/Charges
  3. Fees and Charges
  4. Publishing University Fees/Charges
  5. Appeals of University Fees/Charges and Refunds
  6. Collection of University Fees and Charges
  7. Related Forms

PROCEDURES

1. Overview

University & Student Business Services (hereinafter referred to as UABO) will:

  • Review and provide written concurrence with all published information regarding University fees, charges, deposits, and refunds
  • Determine and collect all amounts due to the University
  • Follow University policy ACFD2021 (Cash Handling) for all cash receipting

2. Establishing University Fees/Charges

All requests must:

  • Be submitted in writing to UABO using the “New Fee or Change in Amount of Fee Request” form
  • Include proposed effective date and refund policy (or mark as “Non-refundable”)
  • For events/workshops: Be submitted at least two months prior

Approval Process:

  1. UABO prepares and submits requests to appropriate officials
  2. Requesting official receives formal notification of approval/denial
  3. UABO maintains all correspondence and original approvals

3. Fees and Charges

Complete List of Assessed Fees:

  • Admission Fees
  • Maintenance Fees (Tuition)
  • Out-of-State Tuition
  • University Service Fees
  • Specialized Academic Fees
  • Course Fees
  • Late Payment Fees
  • Late Registration Fees
  • AMISUN Eat$ Meal Plans
  • Residence Life Fees and Fines
  • Parking Fees and Fines
  • Library Fees and Fines
  • Other Student Fees and Fines
  • Service/Product Fees (Speech and Hearing Center, etc.)
  • Workshop/Conference Fees

Fee Information Resources:

4. Publishing University Fees/Charges

All published fee information must:

  1. Be complete and specific to prevent misunderstanding
  2. Clearly state refund status and qualifying conditions
  3. Include payment deadlines or links to this information
  4. Specify payment methods (online preferred) and mailing address

5. Appeals Process

General Fee Appeals:

  1. Submit written appeal (forms available online or at UABO) within one year of assessment
  2. If denied by UABO, may appeal to Executive Director within 10 calendar days
  3. Final appeal to University’s Fee/Refund Appeals Committee

Special Case Appeals:

  • Parking/Traffic Fines: Separate process via Parking and Transportation Services
  • Housing Fees: First appeal to Residence Life office, then to UABO
  • Meal Plans: Online appeals via Campus Card Website

6. Collection Procedures

UABO follows detailed collection procedures in accordance with University policies and Texas state law (TX.C.A. Section 28-1-113), which establishes no time limit on collecting receivables unless otherwise provided by statute.

RELATED FORMS

  • New Fee or Change in Amount of Fee Request
  • Appeal/Request for Review of Fee, Charge or Refund

Forms available by email request

REVISION HISTORY

Issued: October 26, 2020

APPLICABLE AREAS

☒ Academic
☒ Finance
☒ General
☐ Human Resources
☐ Information Technology
☐ Research
☐ Student Affairs

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